Careers at the Institute

The Hauptman-Woodward Medical Research Institute attracts talented scientists by providing exciting research opportunities and the freedom to pursue the unknown.

We offer an excellent benefit package including health insurance, generous retirement plan, disability and life insurance coverage, competitive vacation/holiday policies, and pre-tax spending accounts.

Imagine yourself in a dynamic environment utilizing cutting-edge techniques advancing science for generations.

Current Openings

National Science Foundation Program Coordinator

The Program Coordinator is part of the Hauptman-Woodward Medical Research Institute’s (HWI) National Science Foundation BioXFEL Science and Technology Center. The coordinator will participate in the educational initiatives of the Center as well as administrative. The Center is administrated at HWI, yet is a collaboration of more than eight US universities and international partners including Cornell University, Stanford University, the University at Buffalo and Rice University (to name a few).

This position is half-time and has flexibility in scheduling and may be ideal for a student pursuing graduate work in science, business or educational administration.


  • Compile articles for a monthly newsletter and publish in an HTML bulk e-mailer.
  • Help coordinate annual and ad hoc events with catering orders, equipment rentals, advertising, registration, posting events online, and distributing/collecting survey information.
  • Responsible for the maintenance of social media pages and curation of information for the Center website.
  • Schedule talks for a speaker series including handling logistics such as travel and marketing.
  • Track Center participation via establish data tools by updating members and managing mailing lists as well as Center Graduate Scholar and summer intern outcomes.
  • Maintain an up to date list of scientific proposal deadlines and communicate them to the Center on a regular basis.
  • Coordinate summer intern applications and assist them in securing travel and housing.
  • Assist in the preparation and editing of the Center’s annual report to the National Science Foundation.
  • Coordinate the ordering of supplies for research groups and advise them of remaining funds quarterly.


Bachelor’s Degree preferably in business, science or education.


This position requires an ability think strategically about donor engagement. Excellent social skills, with large groups as well as with individuals, are required. To perform this job successfully, an individual should be proficient in Microsoft Office applications, web design, and time management. The ideal candidate should be able to work independently and take initiative.

Job Type: Part-time

EEO Statement

The Hauptman-Woodward Medical Research Institute, Inc. (HWI) as an equal opportunity employer, extends employment opportunities to qualified applicants and employees on a non-discriminatory basis without regard to race, color, sex, creed, age, religion, national origin, marital status, veteran status, sexual orientation, genetic predisposition, carrier status, or disability that would prevent the performance of the essential requirements of the job with or without a reasonable accommodation in compliance with the appropriate New York State and Federal laws, or any other legally protected characteristics. This policy applies to all conditions and terms of employment.